ELiSS: author guidelines
We ask all authors submitting papers to ELiSS to adhere to the following guidelines:
1. Submission
• Manuscripts must be emailed to the journal administrator: eliss@c-sap.bham.ac.uk
• Contributions are accepted on the strict understanding that the author is responsible for the accuracy of the contents. The editorial board does not accept liability for the accuracy of articles, and it does not accept responsibility for mistakes, be they editorial or typographical, nor for consequences resulting from them.
• Authors must not submit a paper which is currently under consideration by any other publication or which has been published elsewhere, unless expressly invited by the editorial board.
• Papers and contributions published become the copyright of C-SAP unless otherwise agreed.
2. Types of paper
• Authors must indicate whether they wish their paper to be considered as an academic paper, a practice paper or an opinion piece.
• Papers submitted as academic papers will be subject to strict double-blind review by at least two referees. Papers submitted as practice papers will normally be refereed by one member of the editorial board and a further referee. Other types of paper, including commissioned pieces, will be reviewed by issue editors.
• Where a paper is sent to commentators as part of a dialogue, the journal commentary will not be refereed other than through editorial oversight.
• The above approach to the refereeing of papers applies equally to submissions for special issues and to those for regular issues of the journal.
• The journal grants editorial responsibility to special issue editors to follow the above procedures.
3. Language
Manuscripts should be produced in Microsoft Word, in English, using UK spellings. Do not alter American spellings where they are part of a verbatim quotation or reference.
4. Length
• Academic papers: 6,000 words (maximum)
• Practice papers: 4,000 words (maximum)
• Opinion pieces: 1,500 words (maximum)
5. Structure
First page
• Title, author name(s), affiliation(s), address(es), telephone number(s) and email address(es)
• Biography of author(s) (maximum 100 words each)
• All correspondence will be sent to the first named author, unless otherwise indicated.
Second page
• Title of paper
• Abstract outlining aims and subject matter (maximum 100 words)
• Up to six key words or terms
Third page
The body of the paper should begin on the third page. Do not repeat the title.
6. Body text
• Arial 12 point
• Line spacing: one and a half
• Left aligned
• Not justified (ragged right)
• Margins: 3cms all round
7. Headings and subheadings
The paper should be clearly structured with headings formatted as follows:
• Title: Arial 16 point, bold, upper case initial letter only
• Heading 1: Arial 14 point, bold, upper case initial letter only
• Heading 2: Arial 12 point, bold, upper case initial letter only
• Heading 3: Arial 12 point, bold italics, upper case initial letter only
All headings should be left aligned. Use capitals for the first letters of headings only; the remainder should be in lower case (except proper nouns). Do not use a full stop at the end of a title, heading or subheading.
8. Figures and tables
• Figures, tables and illustrations should be kept to a minimum. Each should be numbered and titled. Tables should be numbered consecutively and independently of figures and other illustrations.
• All should be set out separately at the end of the document with an indication in the text of where they should appear.
• All columns should have explanatory headings and be in greyscale, not colour.
9. Quotations
• If a quotation is less than two or three lines in length, it should be included in the main text enclosed in single quotation marks.
• If a quotation is more than two or three lines in length, it should be separated from the main text and indented.
10. References
• Use the Harvard (name and date) referencing system.
• Do not use the Vancouver (superscript numbers and footnotes or endnotes) referencing system.
• Do not use full stops after initials, et al, ed or eds. Do not use commas between author surnames and initials.
• Do not forget to cross-check references.
Referencing within text
• Use a short referencing system to refer to a publication within the text: author surname followed by year, eg Brown (2003) or (Brown, 2003).
• If there are three authors, give all three names. Otherwise, state two authors followed by ‘et al’ (roman, no full stops), eg Brown, Smith and Jones (2003), Jones, Smith et al (2004).
• For publications by one author in different years, state dates as follows: Jones (1999, 2006, 2008).
• Within text, indicate page numbers, where known, by a colon not by ‘p’ or ‘pp’, eg: (Brown, 2003: 24). In the full reference list use ‘p’ and ‘pp’.
• If the publication is by an organisation, state the full name first followed by the standard abbreviation. First mention: Royal College of Nursing (RCN) (2007); second mention: RCN (2007).
• Use the following format for secondary sources: Brown (1986, cited in Jones, 1999: 156); (Brown, 1986, cited in Jones, 1999: 156).
• Use italics for titles of books, reports and conference titles with a capital letter at the beginning and for proper nouns and initials only, eg Survey to monitor NHS equalities and education targets.
• Use initial capitals for journal titles, eg British Journal of Sociology
• Use inverted commas for journal articles, eg ‘Tackling racism in the NHS’.
Reference list
• List up to seven authors for each reference. If there are more than seven authors, give the first three followed by ‘et al’.
• If a publication has no named author, the publisher becomes the author, eg: Leeds Metropolitan University (2003). Cross-cultural capability and global perspectives: guidelines for curriculum review. Available at: www.leedsmet.ac.uk/ALTre-ource/35698_NEW_GUIDELINES2_WEB.pdf
(accessed May 2009).
• State page spans in full (pp 12–14, pp 541–548).
Books, reports, manuals and journals
Full bibliographic references should include information in the following order:
Author name initial (date). Publication title. Place of publication: Publisher.
Bisley N (2007). Rethinking globalization. Basingstoke: Palgrave Macmillan.
Books/publications with an editor
Use the following format:
Lambert D and Lester A (eds) (2006). Colonial lives across the British Empire: imperial careering in the long nineteenth century. Cambridge: Cambridge University Press.
Articles/chapters in a book/publication
Use the following format:
Doyle MW (2007). ‘The liberal peace, democratic accountability and the challenge of globalization’ in D Held and A McGrew (eds) Globalization theory. Cambridge: Polity Press, pp 190–207.
The Health Foundation (2004). ‘Developing leaders’ in Improving the quality of healthcare. London: The Health Foundation.
Note: the initial comes before surname when an edited book is included in this way.
Journal articles or unpublished work
Use the following format:
Esmail A and Carnall D (1997). ‘Tackling racism in the NHS’. British Medical Journal, vol 314, pp 12–14.
News articles
Use the following format:
The Guardian (2004). ‘The future of primary care trusts’. The Guardian, 16 December 2004, p 13.
Websites
Use the following format:
National electronic Library for Health (2003). Can walking make you slimmer and healthier? [online] (updated 16 Jan 2005). Available at: www.nhs.uk.hth.walking (accessed 10 April 2005).
Conferences
Use the following format:
UNDESA (United Nations Department of Economic and Social Affairs) (2005). 6th Global forum on reinventing government: towards participatory and transparent governance. Seoul, Republic of Korea, 24–27 May 2005. United Nations: New York.
Conference papers
Use the following format:
Brown J (2005). Evaluating surveys of transparent governance. In UNDESA, (United Nations Department of Economic and Social Affairs), 6th Global forum on reinventing government: towards participatory and transparent governance. Seoul, Republic of Korea, 24–27 May 2005. United Nations: New York.
TV, film and DVD
Use the following format:
Health for all children 3: the video (2004). [Video] London: Child Growth Foundation. (Narrated by DBM Hall.)
Little Britain (2006). [TV programme] BBC2, 30 January 2006, 20.00.
Order
• Alphabetical order as follows:
– MacDonald, Maston, McLoughlin, Melcher
– Saint John, Salton, St Andrews, Sunden
• If there are several publications by an author, put the most recent work first, eg Brown J (2005), Brown J (2003).
• If an author has published more than one book or article in a given year, add a, b, c, etc to the year quoted in the text reference, eg Brown (2003a), Brown (2003b).
Op cit and ibid
Avoid op cit (meaning ‘work already cited’) and ibid (meaning ‘the same’). Repeat the reference if necessary.
11. Copyright and libel
Authors are asked to ensure that they have complied with copyright law and that there are no libellous implications in their work.
It is the author's responsibility to obtain written permission to quote from or reproduce material that has appeared in another publication.
12. Style Guide
A style guide can be obtained from the Journal Administrator at eliss-csap@bham.ac.uk by any interested parties and will automatically be sent to lead authors of both accepted papers and papers accepted subject to revision.